Office Technology

The Office Technology discipline trains students in the use of current office applications using state-of-the-art equipment in preparation for professional careers, transfer study, and/or personal use. The program provides training appropriate for entry-level office jobs and administrative assistant positions; to update students’ work skills in computers, management, keyboarding and other office related functions; and employment training in a broad area of study including records management, purchasing, business machine skills, office procedures, filing, word processing, scheduling, business English, publishing, and business mathematics.

Students may earn Microsoft Office and office clerk skill awards. Students may combine these skill awards to earn a Certificate of Achievement in Administrative Office Occupations. The program also offers a Certificate of Achievement in Business Information Professional. Courses satisfy general education requirements for an associate degree.

Faculty

NameOffice Room NumberPhoneEmail
James, Rhoda LB 205626-914-8804rajames@citruscollege.edu

Contact Information

Division
Career, Technical and Continuing Education
Dean
Dr. Caroline Durdella (interim)
Administrative Secretary
Lois Bottari
Division Office
TE 147
Division Phone Number
626-852-6402

This discipline prepares students to do the following:

  • Develop reading, writing, business grammar, punctuation and communication skills.
  • Purchase items online through electronic commerce and through utilizing telecommunications to increase technological skills for the office.
  • Develop database management skills to create tables, forms, queries, and reports for records within an organization.
  • Emphasize non-correspondence records, information storage, and retrieval systems and manage records retention, disposition, and the operation of a records management program.
  • Keyboard accurately utilizing proofreading and editing skills as well as creating, formatting and editing business documents.
  • Increase knowledge of Windows, Office 2007 which includes Microsoft Word, Excel, Access, PowerPoint and Outlook through hands-on training.
  • Apply job research skills, enhance telephone and business etiquette, develop teamwork and customer rapport, and increase interviewing skills through the Professional Development Series courses.
  • Demonstrate knowledge of basic Windows operations, use of Blackboard management system for online education, and utilization of multimedia software and equipment to ensure relative training for the 21st century.

OFF 101
Introduction to Microsoft Office Applications
3.5 Units (AA/AS; CSU)
54 lecture hours, 36 lab hours

Grade Mode: Pass/No Pass, Standard Letter

This course is an introduction to Microsoft Windows and utilizes Microsoft Office Suite applications that emphasize creating, editing, updating,and integrating business and office projects. Computer applications include word processing (Word), spreadsheets (Excel), database management (Access), presentation graphics (PowerPoint), scheduling/time management (Outlook), and the Internet.

OFF 120
Microsoft Excel
3 Units (AA/AS; CSU)
54 lecture hours, 18 lab hours

Grade Mode: Pass/No Pass, Standard Letter

An Excel worksheets and workbooks course to include: formatting, calculating sums, formulas, charts, enhancing the worksheet, and making decisions using the IF function, completing financial functions, data lists, large workbooks using templates, using advanced sorting and filtering, creating charts, diagrams, and templates, creating PivotTable, PivotChart reports, and auditing worksheets, using data analysis, solver, and scenario features, using macros, and Visual Basic for applications, external data, database functions, side-by-side tables, and collaborating with others and preparing a workbook for distribution.

OFF 215
Microsoft Outlook
2 Units (AA/AS)
36 lecture hours

Grade Mode: Pass/No Pass, Standard Letter

Strongly recommended: ITIS 099.

An introduction to Microsoft Outlook scheduling and organizing program. Topics include creating and editing a calendar, contacts, task list, journal, notes, synchronizing personal digital assistant, and communicating with an electronic mail system.

OFF 260
Computer Keyboarding and Document Processing
3.5 Units (AA/AS; CSU)
54 lecture hours, 36 lab hours

Grade Mode: Pass/No Pass, Standard Letter

Strongly recommended: ENGL 099 if required by English placement exam or if required by English level.

This course introduces skills and techniques fundamental to touch keyboarding on a microcomputer. This course also introduces document processing of letters, memorandums, reports and tables and is open to students with no previous keying experience.

OFF 281
Filing and Records Management
3 Units (AA/AS)
54 lecture hours

Grade Mode: Pass/No Pass, Standard Letter

An overview of records management which involves practical fundamentals of records management, basic filing principles, procedures, and systems. Emphasis is on non-correspondence records, information storage, and retrieval systems. Management aspects of records retention, disposition, and the operation of a records management program.

OFF 285
Administrative Office Procedures
3 Units (AA/AS)
54 lecture hours

Grade Mode: Pass/No Pass, Standard Letter

This is a course in office procedures and protocol for the person preparing for an office career. It emphasizes continuous self-evaluation and self-development in the areas of basic office skills, professional responsibilities, communication, and human relations.

OFF 294
Microsoft Word
3 Units (AA/AS)
54 lecture hours, 18 lab hours

Grade Mode: Standard Letter

Word processing concepts with topics to include: creating and editing text and printing office documents such as letters from templates, research papers, resume, mail merge, and newsletters. Creating mailing labels, using styles and creating multi-level lists and charts. Using mark-up tools, building reusable documents, advance table features, creating mass mailings, creating standardized forms, working with long documents, embedding, linking objects using Macros, and integrating Word with PowerPoint. This course will also include proofreading and editing skills.

OFF 698A
Cooperative Education
1 Unit (AA/AS)
60 lab hours arranged

Grade Mode: Pass/No Pass, Standard Letter

Prerequisite(s): The student must be simultaneously enrolled in a class that relates to the Cooperative Education class.

A course designed to assist students in planning and accomplishing meaningful learning objectives related to office technology at their place of volunteer employment or training sites.

OFF 698B
Cooperative Education
2 Units (AA/AS)
120 lab hours arranged

Grade Mode: Pass/No Pass, Standard Letter

Prerequisite(s): The student must be simultaneously enrolled in a class that relates to the Cooperative Education class.

A course designed to assist students in planning and accomplishing meaningful learning objectives related to office technology at their place of volunteer employment or training sites.

OFF 698C
Cooperative Education
3 Units (AA/AS)
180 lab hours arranged

Grade Mode: Pass/No Pass, Standard Letter

Prerequisite(s): The student must be simultaneously enrolled in a class that relates to the Cooperative Education class.

A course designed to assist students in planning and accomplishing meaningful learning objectives related to office technology at their place of volunteer employment or training sites.

OFF 698D
Cooperative Education
4 Units (AA/AS)
240 lab hours arranged

Grade Mode: Pass/No Pass, Standard Letter

Prerequisite(s): The student must be simultaneously enrolled in a class that relates to the Cooperative Education class.

A course designed to assist students in planning and accomplishing meaningful learning objectives related to office technology at their place of volunteer employment or training sites.